Part 1: Deals with the European Union’s General Data Protection Regulations (GDPR), and its requirements regarding the collection and use of your personal data by Swim for Tri. This is set out in more detail below.
Part 2: This part sets out the practices ‘SFT’ follows in order to respect the privacy of all visitors to this website relating to the information we collect from this website
Part 1: GDPR The main trading address and registered office of Swim For Tri is: Swim For Tri, 144 Brettenham Road, London, E17 5BA United Kingdom Tel: 0207 247 2998
Registered in England.
Our Data Protection Officer can be contacted at: email@example.com What are your rights? If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted, if you so wish. If you wish to raise a complaint on how we have handled your personal data, you can contact our Data Protection Office, using the email address above, who will investigate the matter. If you are not satisfied with our response or believe we are not processing your personal data in accordance with the requirements of GDPR, then you are within your rights to lodge a complaint with the Information Commissioner’s Office (ICO). Unless otherwise agreed with you, we will only collect basic personal data about you, which does not include any ‘sensitive personal data’. This basic personal information will include: your name, work address, email address and job title.
The full list of your rights under GDPR is shown below:
The right to access the personal data we hold on you
The right to correct and update the personal data we hold on you
The right to have your personal data erased
The right to object to processing of your personal data
The right to data portability
The right to withdraw your consent to the processing at any time for any processing of personal data to which consent was sought.
The right to object to the processing of personal data where applicable
The right to lodge a complaint with the Information Commissioner’s Office. You can email them via: https://ico.org.uk/global/contact-us/email/, call them on 0303 123 1113, or write to them at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
We need to know basic personal data, including: your name, work address, email address and job title, in order to provide you with our services, and to claim our right to be paid in return for our services, under our standard terms of business if we are contracted to work for your company. If you do not provide this information then we will be unable to provide the services you have requested. We will not collect any personal data from you that we do not need in order to provide and oversee the services we have agreed to provide you with.
Use of Data
All the personal data we hold about you will be processed by our staff. No third parties will have access to your personal data unless there is a legal obligation for us to provide them with this. We have set out below the legal bases for ‘SFT’ to process your data. Our authorised marketing agency has access to the data for the purposes of approved and compliant marketing activities only, as instructed by ‘SFT’, including the sending of marketing e-mails. They too are covered by the requirements of GDPR and may not use or share this data with any other party. We may also process your personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with providing you with services. We will also communicate with you information about other services we can offer you and update you about our activities. Where your information is used other than in accordance with one of these uses, we will first obtain your consent to that use. We take all reasonable steps to ensure that your personal data is processed securely.
How long do we keep data?
Typically we keep your personal data for a minimum of 6 years, after which time it will be destroyed if it is no longer required for the lawful purpose(s) for which it was obtained. If you consent to marketing, any information we use for this purpose will be kept with us until you notify us that you no longer wish to receive this information.
Sharing your personal data
Your personal data will only be shared with third parties including other data controllers where it is necessary for the performance of the data controllers’ tasks or where you first give us your prior consent. It is likely that we will need to share your data with: members of staff in ‘SFT’ other than our head of data privacy, our agents, suppliers and contractors. For example, we may ask a supplier to send out newsletters on our behalf, or to maintain our database software, or to provide us with administration, IT and other related services; Any personal data transferred to countries or territories outside the European Union will only be placed on systems complying with measures giving equivalent protection of personal rights, either through international agreements or contracts approved by the European Union.
Part 2 – Our Privacy Practices At ‘SFT’
We use fair information practices that are designed to protect your privacy. If you have questions or you do not feel that your concerns have been addressed in our privacy statement, or you just want to talk with us, please feel free to contact us by email at: firstname.lastname@example.org
We collect information that is voluntarily provided by visitors to this Site. The data that ‘SFT’ receives from visitors to this site includes: name, title, address, email address and telephone number, and any other information provided by visitors in email messages and attachments. Typically, this data is collected in order to assist visitors to: receive information about ‘SFT’ and the services we offer submit CVs or work history information contact us for further information.
It is our policy to limit the information collected to only the minimum information required to complete a site visitor’s request. It is ‘SFT’’s intention to not seek any sensitive information through our website, unless legally required for recruiting purposes. Sensitive information is defined as including data relating to race or ethnic origin, political opinions, religious or other similar beliefs, trade union membership, physical or mental health, sexual life, or criminal record.
Use of User
All documents, programmes, publications, designs, products, processes, software, technology, information, and ideas (Content) provided by or described in this Site are the property of SFT and/or its affiliates or suppliers and are protected by U.K. and international copyright laws and other intellectual property laws, unless stated otherwise. The Content is provided to users of this Site for informational purposes only. Except as expressly permitted below or by applicable law, users may not copy (except to the extent required in order to use the site in accordance with the Legal Notice), store in any medium (including in any other website), distribute, transmit, re-transmit, broadcast, modify, or otherwise make available or communicate to the public any part of the Site or systematically extract material from the Site or any document available through it or in any other way exploit commercially all or any part of the Site or any document available through it without our prior written permission. Users may print or save one copy of any page of the Site and documents available through it (other than documents provided by third parties) for their own personal use.